Project Administration System

If administered properly, team management promotes consistency in managing projects across functions, mitigates risk to the organization and contract, and can decrease cost. Defining expectations across procurement and program management personnel is a critical component to project administration.

KDG has a project administration system to understand specific tasks and requirements, and assign responsibilities during each lifecycle phase. This system aids in project compliance. Knowing the specific tasks and responsibility within the organization is critical to success. Some of the key tasks by phase are as follows:

Pre-Construction Phase

  • Perform the technical and reasonable price evaluation as part of the proposal analysis
  • Identify past performance/reputation considerations
  • Evaluate representations and certifications
  • Validate debarment status
  • Document award

Construction Phase

  • Maintain subcontract files from both procurement and program management perspectives
  • Ensure compliance with the subcontract’s administrative requirements
  • Review and approve/rejecting subcontract deliverables
  • Obtain, review, and act upon subcontractor status reports
  • Project cost analysis and reporting include:
  • Obtain and report subcontractor costs at the proper levels
  • Incorporate subcontractor costs into program level on a timely basis
  • Identify how subcontractor utilization is impacting performance, funding and contract levels

Project closeout

  • Verify completion and acceptance of SOW and all deliverables
  • Manage government furnished property
  • Obtain waivers and releases
  • Finalize indirect rates